A friend from abroad is visiting your country next month. She is planning to stay with you, but you can’t accommodate her. Write a letter to her:

• Apologise
• Tell her the reasons
• Make alternative arrangements

Dearest Elaine,

I was overjoyed when I heard that you are planning a trip to India, and you have planned to stay with me, but when I came to know of your itinerary, I felt sad. I am writing this letter to apologise for my inability to accommodate you during that time. My father’s open-heart surgery has been planned in those days in Delhi, and so I will not be at home. 

My father had pain in his chest last week for which we got an angiography done. He has blockages in  two arteries of the heart and as he is a diabetic, he is not fit for angioplasty. So he needs a bypass surgery and will need hospitalization for three weeks. 

If it is possible for you to postpone your trip, it would be great, but in case you have to come in these days only, then my cousin Suman, who is in Delhi would be happy to accommodate you and show you around. She works in an MNC in Delhi, but can take days off during your visit. Alternatively, I could plan a sight-seeing tour for you through Pack Travels, which is a domestic tour operating company. As your visit is for only ten days, they could plan a tour to Rajasthan, which would be very exciting for you. Do let me know at the earliest, what you would prefer, so that I can make the arrangements accordingly.

Hoping to hear from you soon. 

Yours lovingly,
Kiran